Expense Type Catalog
Reference catalog of all available expense types for property management: utility, rental, one-time and other categories
How the expense system works
Each property has a list of expense types — they define what utility bills and costs are tracked. There are two categories of expense types:
Configured expense types
For regular utility bills: electricity, water, gas, heating, internet, building maintenance, etc. You create an expense type for the property, specifying provider, tariff, measurement unit, and calculation period (monthly, quarterly, annually). After that, the system generates charges each period automatically. Three consumption modes: fixed amount (same every period), by counter/meter readings (actual usage), and as-incurred (you enter the invoice amount manually). Each expense type is linked to the property balance and displayed in the financial summary.
One-time expense type
A special expense type created automatically for each property. Designed for irregular, non-periodic costs: repairs, equipment purchases, one-off services, fines, etc. No configuration needed — you simply create a charge specifying the amount, date, and optionally a document (invoice, receipt). The charge immediately appears on the property balance. One-time charges have their own page with a quick-add button, separate from configured expense types.
Consumption types
- Fixed: Fixed — the same amount every period (e.g., building maintenance, internet, fixed rent components).
- By Counters: By counters — calculated from meter readings (e.g., electricity, water, gas). You enter current and previous readings, the system calculates consumption and multiplies by the tariff.
- As Incurred: As incurred — the amount is entered manually from the provider's invoice each period (e.g., variable maintenance fees, ad-hoc services).
- Flat fee: Fixed monthly fee, independent of consumption
Available Expense Types
Communications (Internet, TV)
Internet, phone, TV and other communication services
Heating
Central heating, gas heating, electric heating
Electricity
Electricity supply to the property
Hot Water
Hot water supply
Cold Water
Cold water supply and sewerage
Sewage
Sewage and wastewater disposal costs
Security
Security services and guards
Concierge
Concierge and reception services
Alarm System
Alarm system monitoring and maintenance
Territory Maintenance
Cleaning, landscaping, building maintenance
Gas
Gas supply for heating and cooking
Garbage Collection
Garbage collection and waste disposal
Taxes
Property taxes and related payments
Other Expenses
Other expenses not listed above
One-time Expenses
Ad-hoc and one-time expenses without regular tracking
Related sections
REST API
Access expense types via API
GET /api/v1/expense-types
GET /api/v1/expense-types/{code}
Example Response
{
"expense_types": [
{
"id": 1,
"code": "HEATING",
"name": {
"en": "Heating",
"uk": "Опалення",
"ru": "Отопление",
"pl": "Ogrzewanie"
},
"description": {
"en": "Central heating, gas heating, electric heating",
"uk": "Центральне опалення, газове опалення, електричне опалення",
"ru": "Центральное отопление, газовое отопление, электрическое отопление",
"pl": "Ogrzewanie centralne, gazowe, elektryczne"
},
"icon_url": "https://example.com/icons/heating.svg",
"is_active": true,
"sort_order": 1
},
{
"id": 2,
"code": "ELECTRICITY",
"name": {
"en": "Electricity",
"uk": "Електрика",
"ru": "Электричество",
"pl": "Prąd"
},
"description": {...},
"icon_url": "https://example.com/icons/electricity.svg",
"is_active": true,
"sort_order": 2
}
],
"total": 13
}
Swagger / OpenAPI
Full API documentation is available in Swagger UI: /api/v1/doc